FreshSignal

Quotation Software

Build professional, line-item quotes with automatic VAT and currency handling. Generate a polished PDF in minutes, share it online, and keep every revision in one place.

Start freeSee plansFree signup · 10 company profiles/month free

Most businesses still build quotes in spreadsheets: totals calculated by hand, VAT added at the end, and half a dozen file versions floating around inboxes. FreshSignal's quotation software replaces that with a single flow. Add your line items, let VAT, discounts and exchange rates calculate themselves, and produce a professional, branded PDF quote ready to send.

A quote in FreshSignal is more than a file. Your client can view it through an online link, and when negotiations start you issue revisions against the same record — so you always know which version went out, when, and at what price. Nothing gets lost in a long back-and-forth.

There is one thing that sets FreshSignal apart from typical quotation tools: you can collect quotes as well as send them. Built on the UK Companies House catalogue and Turkey's official trade registry (over 7.9 million records), the platform lets you filter companies by location and sector, then use the RFQ tool to request quotes from 100 to 1,000 suppliers in a single action. Supplier sourcing that used to take days becomes one step.

What you get

Line-item quote builder

Add products and services line by line with quantity, unit price, discount and VAT calculated automatically. Focus on the offer, not the arithmetic.

Multi-currency support

Quote in GBP, USD, EUR or TRY with live exchange rates pulled in automatically. Ideal for cross-border deals where manual rate lookups cause errors.

Professional PDF output

Generate a clean, branded PDF with your logo and company details — ready for email or print. Your client receives a serious document, not a messy spreadsheet.

Revision tracking

Issue new versions as negotiations progress. Every change, price and date stays attached to the same quote record, so the full history is always at hand.

Online viewing

Share a link instead of an attachment. Your client always sees the current version in the browser, which puts an end to outdated files circulating by email.

Reverse mode: collect quotes with RFQ

Select 100 to 1,000 companies with filters and send a request for quotation in one action. Compare incoming offers instead of writing supplier emails one by one.

How it works

  1. 1

    Enter the client and quote details

    Type in the company details or pick the business straight from FreshSignal's database. Set validity period, payment terms and other conditions.

  2. 2

    Add your line items

    List products and services line by line. VAT, discounts and exchange rates are calculated automatically, with subtotals and grand totals updating as you type.

  3. 3

    Generate the PDF and share

    Produce a professional PDF quote in one click. Send it by email or share the online viewing link with your client.

  4. 4

    Manage revisions and track the outcome

    Issue new versions as the client responds. The full quote history lives in one record, so you can always look back at what was offered and what was agreed.

Frequently asked questions

Is the quotation software free to use?

Signing up is free, and you can view 10 company profiles per month at no cost — enough to try the tool properly. For heavier use there are several plans; see the Plans page for current details, as pricing can change.

What do I gain over a spreadsheet template?

Spreadsheets mean manual totals, VAT errors and version chaos across file copies. With quotation software, calculations are automatic, every quote comes out as a branded PDF, and the full revision history sits in one record. The result is faster quotes, fewer mistakes and a more professional impression.

Can I quote in different currencies?

Yes. You can prepare quotes in GBP, USD, EUR or TRY, with live exchange rates applied automatically. That makes it well suited to import, export and any cross-border deal where rates move daily.

How does the RFQ (request for quotation) feature work?

Most quotation tools only let you send quotes; FreshSignal also works in reverse. You filter the company database — UK Companies House catalogue or Turkey's trade registry — by location and sector, select 100 to 1,000 companies, and the platform sends your request for quotation in one action. You then compare incoming offers in one place instead of chasing suppliers individually.

How does my client view the quote?

Two options: send the PDF as an email attachment, or share an online viewing link. With the link, the client always sees the latest version in their browser, so revisions never leave an outdated copy sitting in someone's inbox.

Is outreach compliant with GDPR and email rules?

FreshSignal's workflows are designed with compliance in mind: the platform focuses on corporate role addresses such as info@, applies list hygiene and suppression, and includes one-click unsubscribe. Sending a quote to an existing business contact is ordinary commercial correspondence, and the same compliance approach carries through to RFQ and bulk sending.

Who is this quotation software for?

Any business that regularly issues quotes — manufacturers, wholesalers, service providers, agencies and engineering firms are typical users. Procurement teams also use the RFQ side to collect supplier quotes from the same platform. With both UK and Turkey catalogues, it works across both markets.

Create your first quote today

Sign up free and view 10 company profiles a month at no cost. Add your line items and send a professional PDF quote in minutes — see the Plans page for more.

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